Instructions 

The Admissions and Aid Office is responsible for collecting and tracking funding information for all students. All students receiving any financial support from an external agency, foundation, organization, employer, or government MUST complete the Outside Award Form. If the outside organization requires an invoice from Harvard, students must attach a signed letter from your third-party sponsor, on company letterhead, verifying the parameters of your sponsor’s payment within that form. Please review the Third-Party Billing Letter Guidelines to ensure that your letter includes all the required information. A representative from the organization must also complete the Third-Party Contract Form.  

If you are receiving funding from multiple sources, separate forms for each source must be received. 

Special Note 

Having a sponsor does not relieve the student of their financial obligations to the University. If the sponsor fails to pay any amount for any reason, the student will remain responsible for paying their bill to the University. 

Suggested Deadlines 

Please be sure that your third-party payer submits their form, and you submit the Outside Award Form, no later than June 15th for fall term and November 15th for spring term. These deadlines concern financial clearance for registration only.  

If you complete the Outside Award Form and your sponsor completes the Third Party Contract Form by the deadline, you will be granted financial clearance for registration equal to the amount of your third-party payer's contribution.  

We can only send bills for the current semester and cannot bill retroactively for a previous semester. 

Student Health Insurance 

You will be automatically charged for the Student Health Insurance Plan at the beginning of each academic year. Students may be eligible to waive these fees with proof of comparable coverage. Full details can be found on the Harvard University Health Services (HUHS) website at http://hushp.harvard.edu. 

Contact Information 

For questions about the Outside Award Form or the Third Party Contract Form, contact HKS Admissions and Aid at 617-495-1155 or AdmissionsandAid@hks.harvard.edu. 

For questions about invoicing, contact the Third-Party Billing Office at 617-496-8050 or studentaccountoperations_fad@harvard.edu.