Third-Party Billing Letter Guidelines

All third-party billing letters must:

  1. Be printed on company letterhead and addressed to the contact listed below
  2. Include student name and Harvard ID and/or Social Security number
  3. Indicate the start and end date of the sponsorship
  4. List all fees your organization will cover 
  5. Indicate the maximum amount that will be paid, if applicable
  6. Include any special billing instructions
  7. Include the complete billing address of your organization, including a primary contact name, email address, phone and fax numbers
  8. Be signed by an authorized official

Completed letters and forms can be faxed to our at 617-495-1858 or emailed to

Harvard University
Third-Party Billing Office
953 Smith Campus Center
1350 Massachusetts Ave
Cambridge MA 02138